Administrative Technician

Description

The Position

Administrative Technician The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below. Additionally, the following procedures will apply:

• Separate Promotional and Open (external) Eligibility Lists will be established.
• The Promotional Eligibility List will be comprised of current City employees (full or part-time) who meet the minimum qualifications and successfully complete any required selection processes.
• The Open Eligibility List will consist of external applicants who meet the minimum qualifications and successfully complete any required selection processes.
• The hiring department will consider the Promotional Eligibility List prior to considering candidates on the Open Eligibility List.

The City of Ontario has an excellent opportunity for the position of Administrative Technician. The Administrative Technician, a common classification used in a variety of City departments, performs highly complex administrative support work within general Department and City guidelines; and is provided with considerable latitude for independent action. The ideal candidate will have the ability to perform clerical work involving complex record keeping, budget preparation, timekeeping and coordination of activities. In addition, the successful candidate will be a highly organized, motivated team player, who will embody the traits of a Five Tool Player - Leader, Thinker, Operator, Communicator and Public Servant and demonstrate the values of the City's Approach to Public Service - Commitment to the Community, Excellence through Teamwork, and Doing the Right Thing the Right Way. The Administrative Technician classification is a common classification used in a variety of City departments. This recruitment will result in an eligibility list for this classification to meet the future staffing needs of the departments with openings in this classification. A part time vacancy exists in the Public Works Department , and full time vacancies exists in the Community Development Department and Recreation Department.
The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including; Police, Fire, Administrative Services, Community Services, Development, Economic Development, Housing, and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,200 full-time and 200 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.
We invite you to learn more about the City of Ontario by reviewing the City's website. A few useful links are also listed below:

Approach to Public Service (Download PDF reader) (Core Values for City of Ontario employees)

OntarioCityEmployees.org (Information about City of Ontario employee benefit plans)

The Ontario Plan(The City's Comprehensive Business Plan for Development)

Examples of Essential Functions

The essential functions typically performed by the Administrative Technician include the following:

• 
  Provides support to Department professional staff in the coordination and presentation of special programs and projects.
• Processes and completes budget/expenditure transfer requests, account set-up requests and invoices.
• Prepares requisitions for purchase orders, change orders and recruitments.
• Assists in the updating of automated software programs.
• Compiles, inputs, and coordinates input into the computer using business application software.
• Assists with departmental budget preparation; reviews and codes city revenues.
• Maintains records and databases which may include accounting, budget, timekeeping, employee, work orders, or other records.
• Coordinates and assists in the development of specialized management reports, tables, and charts.
• Reviews administrative and procedures manuals for revision requirements.
• Provides lead direction and technical expertise to lower-level administrative staff.
• Answers customer phone calls and provide information to the public.
• Performs other related work as required.

Depending on the area of assignment, essential functions may also include the following:

• Assists in the preparation and procurement of informal and formal bids.
• Prepares Letters of Agreement, Contracts, and Amendments for grant funds and submits, reports to the governing board as required.
• Assists in maintaining an inventory of the City's vehicles and coordinates the processing of registration with the Department of Motor Vehicles.
• Maintains records of City and grant procured assets and equipment.

Qualification Guidelines

Education

High school diploma or recognized equivalent, supplemented by specialized training or education related to the area of assignment.

Experience

Three years of increasingly responsible data processing and computer work experience. Considerable knowledge of modern office practices, procedures, equipment, and standard clerical techniques.

License

A valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment are required.

Desirable

Minimum of two years of college with major coursework in business administration, personnel management (Human Resources), accounting, computer science, or related field.

Supplemental Information

How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Application Process

Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required certifications may result in the rejection of your application. Please contact the Human Resources Department if you have any questions regarding the application process.

Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. List all periods of employment, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario). List any experience that may help you to qualify for the position. List separately each position held, including different positions with the same employer. Resumes may be included but will not substitute for the employment history section. Failure to complete these sections may result in the rejection of your application.

Supplemental Questions

To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices

Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile.

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.

The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here www.ontariocityemployees.org.

Employees in this classification are represented by Teamsters Local 1932.